Exhibitor's Assistant - Overview of System

Exhibitor's Assistant
ADD A TIRELESS ASSISTANT TO YOUR STAFF

Exhibitor's Assistant is the premiere exhibit and convention planner for all organizations that exhibit in trade shows or conventions. Exhibitor's Assistant gives you all the tools you should ever need to effectively plan for the budgets, personnel, facilities, equipment and subcontractors required for both current and future events. You can even create a Milestone Exhibit Schedule for initial construction or refurbishing of each exhibit or create a Meeting Milestone Schedule to identify and track tasks for each meeting.

Exhibitor's Assistant is controlled from a Master Choices Menu , shown below in actual size. All Master Lists, Master Reports and various special features are displayed in this menu which never leaves your view.

Using Exhibitor's Assistant is a 3-step process:

Create Master Lists of commonly used data to minimize redundant typing.
Create Master Reports containing the desired data.
Display the report (to verify its accuracy) and then print, fax, export or e-mail the report.

That's all there is to it.

The Master Lists, which are customizable, consist of the following features:

Exhibits and Conventions	Representatives	Hotels
Vendors/Invoice Detail	Featured Products	Exhibit Configurations
Countries/States/Provinces	Emergency Contacts	Specialties
Meeting Classifications	Exhibit Inventory	Panels Inventory
Milestone Items	Exhibit Crate Inventory	To Do List
Meeting & Annual Budget Items	Company Holiday Calendar	Standard Notes

The Master Reports, which YOU create, utilize many of the items defined in these Master Lists to minimize redundant typing. The Master Reports are listed below:

Meeting Agenda for Current Year	Exhibit Routing Itinerary	Representative's Meeting Information
Contractor Bid Approval	Rooming List Letter	Rooming List Summary
Attendance Report	Client Event Details	Meeting Milestone Schedule
Exhibit Construction Schedule	Meeting Budget Form	Month/Year Budget vs. Actual
Summary Meeting Information	Future Meeting Agenda	Miscellaneous Letters
Rep's Annual Meeting List	Client Event Summary	Contractor Bid Approval Summary
Meetings Attended by Month/Year	Meeting Budget Summary	Meetings Attended by Product

You can also plan for meetings by defining a graphical Meeting Milestone Schedule wherein you define each item to be accomplished, who is responsible for the item and the start and end dates. Exhibitor's Assistant graphically depicts when each milestone is on schedule, delinquent or completed. You can use the same techniques with the Exhibit Construction Milestone Schedule to plan for construction or refurbishing of your exhibit booths.

Special features that are available are listed below:

	Video help		Set up configurable user passwords		Year-end cleanup
	Utilities to fine tune the system		Add suggested improvements

To review any or all of these features in detail, click on the button below: